ࡱ> OQN%` bjbj"x"x ;(@@r DVVV8$LhKKKKKKK$kMhOKKK^KKGlJ aY8`VjBI*KK0LlIJSP}SPTJSPJKK/^L rr04d" Voluntary Sector Reference Group Terms of reference draft sept.08 Purpose: Provide a mechanism for effective Voluntary Sector representation at strategic level on the Boroughs partnership and planning groups by overseeing the election/selection of representatives on the appropriate partnership structures. This will include responsibility for reporting back to main VSRG group using standard report forms. Provide an opportunity for consultation and joint action on issues of relevance to voluntary organisations working in the borough. Support the work of the Voluntary Sector by offering an opportunity for the exchange of ideas, sharing of information, practical co-operation etc. Identify common capacity and community engagement issues to be taken forward as part of the work of the Capacity Builders Consortium Membership: The organisations which may be members of the VSRG are Any forum or network which has adopted a constitution and whose membership is principally other voluntary sector agencies Any organisation able to demonstrate that it undertakes a representative role c) Any organisation that can bring specific expertise otherwise lacking in the membership Organisations must nominate one individual and one alternate to attend meetings Those individuals should be sufficiently experienced and have sufficient authority to be able to speak and act on behalf of their organisation Any member may bring a shadow representative in order to ensure the VSRG has a developed pool of members. Membership should reflect as far as is possible the different communities, interests and concerns of the population of the borough as a whole. Specifically it should include and represent: Geographic locations Economically or socially advantaged or isolated communities BMER communities Broad range of age groups Faith groups Disability or long term health conditions Sports / physical activity Cultural Environmental The current membership together with contact details shall be displayed on CLB website and also the newly developed Bromley Hub website There shall be a Chair elected every two years by the members. Business The group shall meet at least quarterly Meetings shall be open to all other voluntary sector organisations to attend as observers, with prior notice through the Chair The main business will be the discussion of LSP and sub groups this will include receiving meeting papers and determining a common VSRG approach where appropriate Seeking the input of individual forums and members Identifying equalities issues within LSP work and using representative positions to seek to address these. Business items which are outside of work plan shall be sent to the chair for approval 14 days in advance of the meeting and may be proposed by any member. The VSRG will also identify collective issues which it will seek to influence decision makers, in conjunction with the Consortium such as : Compact Contracting and commissioning processes Where the circumstances justify it and the majority of members present agree the VSRG may undertake representation for a particular organisation or forum, or delegate the chair or other member to do so. CLB will provide administrative support for - distributing agenda and associated papers 7 days in advance of each meeting, and for taking minutes. Time limited sub groups may from time to time be established by the members who should prepare a report on progress prior to each meeting of VSRG Unless specifically agreed each sub group shall be self supporting. Membership obligations Every member shall: Attend meetings or ensure that their substitute is able to do so Read papers prior to meetings Provide a report of VSRG meeting to their forum and also report on the work of their forum to the VSRG. Actively promote the VSRG and seek to identify / recruit forums as members. CLB 1st December 2008     !"&3CDEMNOP  7 9   N n < = I J X ,-0\nowxսٽṵѱѹɭ h)5hMh,mQ5hxBhv>hvhxh)h0h~hw1hT=$hX*whr@h_hJQhrh89lh h]ahMh]a5hMh{n5 hv>5 h{n5:DEOP ! " < = I J K & F^gd gd~ & F 8gd~ & Fgd~gd gdr$a$gdw1$a$gdr$a$gd89lr 3Am-.nox & F 8gdxB 8gdxB & Fgdv & F 8gd~ & FgdJQ & Fgd~ & F^gdJQgd & F^gd xy&{p 45)>gd  & Fgd@A & Fgdv> & Fgdw1 & Fgd@  & Fgdv & Fgd@  & Fgdr@gd & Fgdxy}$Enp 4345:;FRcdr'().=>?@P󻳻h hMh]a5hMh,mQ5hMhM5hvhxBh@Ahw1hl#hvh@ h89lhX*whhv>hr@h,mQhMhX*w5B>? [\`rtuwxz{}~gdqu & F & Fgdr@ & Fgd gd  "Z\_`acrsuvxy{|h9jh9Uh0h0H*h0hquhv>hvhr@h,mQh 9 0&P1h:pw1/ =!"#$% L@L Normal$CJOJQJ^J_HaJmH sH tH DAD Default Paragraph FontRiR  Table Normal4 l4a (k(No List4@4 bRHeader  !4 @4 bRFooter  ! ( z z z5 DEOP!"<=IJK3Am-.noxy& {  p 4 5 )>? [\`!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!DEOP!"<=IJK3Am-.noxy& {  p 4 5 )>? 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