ࡱ> VXU` 0+4bjbj 48 " F'F'F'8~'$'\98 ( (6(6(6()))?9A9A9A9A9A9A9$=hx?Ne9-,)),,e9 6(6(9...,| p6(6(?9.,?9..Vc6@ '76(' S6F',6 8,9096x?-?'7?'7)La)6.),)B)))e9e9-)))9,,,,$   Employment manual section 10 General employment policies 10f Data protection policy [Enter Organisation title and contact details here] 1. Introduction The Data Protection Act covers information about individuals which is held on computer or in a manual filing system, or which is recorded with the intention that it will be part of such systems. The Act applies to people or organisations that use or hold such personal data. The Act is based on the right of the individual (the Data Subject) to know what information is being held about them, and how the information will be used. The Act sets out principles to ensure that personal data is: processed fairly and lawfully obtained only for specified purposes relevant to the purposes for which it is processed accurate and kept up to date not kept for longer than is necessary processed according to the rights of the Data Subject under the Act protected against unauthorised processing, accidental loss or damage not transferred to areas outside of the European Union (including via websites) [ORG NAME] holds personal information on [volunteers/staff/service users]. [ORG NAME] seeks to comply with both the letter and the spirit of the Act. 2. Scope of the policy Personal records will be kept at [ORG NAME] in accordance with its procedures [ORG NAME] staff and volunteers, other than [DESIGNATED PERSON/S]* in the course of their duty, do not have access to information on other staff or volunteers When staff and volunteers leave all personnel documents will be kept in accordance with [ORG NAME]s procedures Staff and volunteers have the right to see the information held on them by [ORG NAME]. Requests should be in writing to [DESIGNATED PERSON] and [ORG NAME] will provide a copy of the information within two weeks of receiving the request. No charge is made. Information about individuals will not be disclosed to any third party outside of [ORG NAME] without the permission of the individual. Where photographs of staff or service users are used to publicise or promote the organisation, permission will be sought from individuals and the photograph used for a specified length of time. * The Designated Person would normally be the most senior paid staff member or nominated Trustee. Date Implemented:Future Review Dates200620072008200920102011Date reviewedDate approved By Trustees For more information or guidance This information sheet is part of the South London CVS Partnerships employment manual. Community Links Bromley is a membership of the partnership. The manual is designed for use by local voluntary and community organisations. We provide information, guidance and signposting on all aspects of running a voluntary and community organisation. For more information, see our website at www.communitylinksbromley.org.uk. Peter Dyer, Head of Organisational Development tel: (020) 8315 1917 fax: (020) 8315 1924 email:  HYPERLINK "mailto:peterd@communitylinksbromley.org.uk" peterd@communitylinksbromley.org.uk     Community Links Bromley Information Sheets Community House, South Street, Bromley BR1 1RH Tel: 020 8315 1900 Fax: 020 8315 1924 Email:  HYPERLINK "mailto:admin@communitylinksbromley.org.uk" admin@communitylinksbromley.org.uk Web: www.com:;<?@ABRXY[{gYH6H#h#h#6CJOJQJ^JaJ h#h#CJOJQJ^JaJh`CJOJQJ^JaJ'h}h65CJ OJPJQJ^JaJ h`5CJ OJQJ^JaJ #h}hGx5CJ OJQJ^JaJ hn5CJ OJQJ^JaJ h#5CJ OJQJ^JaJ #h}hW5CJ OJQJ^JaJ #h}hW5CJOJQJ^JaJhn5CJOJQJ^JaJ#h}h#t5CJOJQJ^JaJ;<YZ[  # I # $  & F ^gd}^gd#gd#gd` $gd# $gd# $gdn4*4$ o p # $ 4556 & F 887$8$^8gd}h^hgd# & F 88^8gd}gd#^gd#$ekd$$Ifl40O#` t0j$644 laf4 $$Ifa$gd} $Ifgd}gd# $).3 $$Ifa$gd}34B  $Ifgd}kd$$Ifl4֞Om # 0 t0j$644 laf4BCDEFGH $$Ifa$gd}HIc% $Ifgd}kd$$Ifl֞Om #0 t0j$644 lacdefghi $$Ifa$gd}ijk% gd#kd$$Ifl֞Om #0 t0j$644 lajks01234=?fwy}ͼ͚ͫxgVgV͉VA)jh#hHCJOJQJU^JaJ h#hyeCJOJQJ^JaJ h#h91CJOJQJ^JaJ h#hrCJOJQJ^JaJ h#hfCJOJQJ^JaJ h#hf}CJOJQJ^JaJ h#hK$CJOJQJ^JaJ h#hhCJOJQJ^JaJ h#h&CJOJQJ^JaJ h#h#CJOJQJ^JaJ h#h#CJOJQJ^JaJkrs23  fh4gd& $dNgd# &dPgd# gdHgdfgdyegdf}gdK$gd&gdf} fh(*¯plp`pTpAp%jh&h&OJQJUmH sH h&OJQJmH sH h# OJQJmH sH hh&h&OJQJmH sH h&h&OJQJmH sH h}jh}U(h#h&CJOJQJ^JaJmH sH $h#hH0JCJOJQJ^JaJ)jh#hHCJOJQJU^JaJ/jh#hHCJOJQJU^JaJ h#hHCJOJQJ^JaJ44444)4*4+4ֶ(h#h&CJOJQJ^JaJmH sH h}h&h}hUh&h&OJQJmH sH  h&h&0JOJQJmH sH %jh&h&OJQJUmH sH +jh&h&OJQJUmH sH  munitylinksbromley.org.uk 444444 4!4"4#4$4%4&4'4(4)4*4+4gdH$a$$a$21h:p# / =!"#$% $$If!vh55#v#v:V l4 t0j$6+55/ f4 $$If!vh55505555#v#v#v0#v#v#v:V l4 t0j$6+5550555/ f4$$If!vh55505555#v#v#v0#v#v#v:V l t0j$65550555/ $$If!vh55505555#v#v#v0#v#v#v:V l t0j$65550555/ DyK $peterd@communitylinksbromley.org.ukyK Vmailto:peterd@communitylinksbromley.org.ukDyK #admin@communitylinksbromley.org.ukyK Tmailto:admin@communitylinksbromley.org.uk"8@8 &Normal_HmH sH tH L@L & Heading 1$@&5CJOJQJmH sH N@N H Heading 2$@&5CJ$OJQJhmH sH V@V W Heading 3$<@&5CJOJQJ\^JaJJ@J & Heading 4$<@&5CJ\aJN@N & Heading 5 <@&56CJ\]aJH@H & Heading 6 <@&5CJ\aJZ@Z H Heading 7$ `0@@&>*OJQJmH sH H@H H Heading 8 <@&6CJ]aJd @d H Heading 9 $ `0@&^`05CJ$OJQJmH sH DA@D Default Paragraph FontRi@R  Table Normal4 l4a (k@(No List4@4 &Header  !4 @4 &Footer  !6U@6 & Hyperlink >*B*phF>@"F HTitle$a$5CJ0OJQJhmH sH .)1. 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