ࡱ> bda` Hbjbj 4Jh"|||8"8"8"8p","d? # #"#"#"#$$$f?h?h?h?h?h?h?$AhIDN?-|z'#$z'z'?"#"#?R)R)R)z'R"#|"#f?R)z'f?R)R);Z"|="## @il#8",(<r>?0?<D(.D4=D|=$hi$JR)$<$$$$??(^$$$?z'z'z'z'$  Employment manual section 7 Time off 7a Annual leave This document was drafted by Wendy Blake Ranken, author of the NCVO publication the good Employment guide [ORGANISATION NAME] holiday entitlement The [ORGANISATION NAME] holiday year runs from 1 April to 31 March. Holiday entitlement is as follows: LENGTH OF SERVICEENTITLEMENT  If an employee works part-time (that is, the employee works for less than 35 hours per week), the above entitlement will be calculated on a pro-rata basis. Increases to leave apply at the beginning of the leave year after the employee has completed the required level of service. During the first six months of employment, holiday may only be taken as it accrues. Bank and public holidays Employees are entitled to the eight normal bank and public holidays, namely: New Years Day Good Friday Easter Monday The two May bank holidays August bank holiday Christmas Day Boxing Day [ORGANISATION NAME] recognises that the above public holidays cover Christian religious days of the year but do not cover the religious days of other faiths. [ORGANISATION NAME] will, wherever possible, allow employees to take their [ORGANISATION NAME] holiday entitlement on the main religious days of their faith. If an employee is required to work on a Bank or Public holiday, he or she will be entitled to compensatory paid leave of equivalent hours to those worked, to be taken at a later date to be agreed with the Company. Calculating [ORGANISATION NAME] holiday entitlement for part time staff For part time staff, [ORGANISATION NAME] holiday entitlement is pro-rata to the full time entitlement. The information below explains how it is calculated. Part time workers who work full days, but less than 5 days per week If, for example, an employee works 3 days per week, he or she would be entitled to 3/5 of the full time holiday entitlement. The full time holiday entitlement in the first two years of service is 20 days, so in this case, the employee would receive 12 days (3/5 x 20 =12). Part-time employees whose hours are worked on an irregular basis If an employees weekly hours are worked on an irregular basis (for example, 5 hours on a Monday and 3 on a Tuesday etc), his/her holiday entitlement will be calculated and taken in hours, rather than in days. The full time hours are 35 and the full time entitlement to holidays is 140 hours (20 days x 7 hour day) in the first 2 years of service. Therefore, if the employee works for 20 hours per week, his/her holiday entitlement in the first year would be 20/35 x 140 = 80 hours. Calculating bank and public holiday leave for part time staff Because bank and public holidays often fall on a Monday, this can be unfair to those part time staff who are not contracted to work on Mondays. To avoid this potential unfairness, the following will apply if the employee works part time: In a week in which a bank holiday falls, the employee will need to work 4/5 of his/her normal weekly working hours (regardless of the days on which he or she normally works those hours). In a week in which two bank holidays fall, the employee will need to work 3/5 of his/her normal weekly working hours (regardless of the days on which he or she normally works those hours). Recording and authorisation of annual leave All requests for annual leave must be authorised by the Line Manager at least 7 days in advance and 14 days in advance where two 2 weeks or more are to be taken at any time. From time to time exception may be made to 7 days advance notice at the discretion of the line manager. If an employee wish to take more than three 3 weeks leave at any one time, the employee must gain the permission of the Director, at least 4 weeks in advance. Wherever possible, leave requests will be accommodated but operational requirements must take precedence. The annual leave form should be used for recording annual leave. The Line Manager should sign this form if the leave is authorised. The employee should then inform the PA to the Director so that it can be recorded. Sickness and annual leave If an employee is sick during his/her annual leave, and if the employee produces a doctors certificate to that effect, the annual leave will be credited to the employee, so that he or she can take the holiday at another time. Carrying over leave from one year to the next Holiday entitlement may not be carried over from one year to the next, except with the written permission of the Director. Any holiday not taken by the end of the leave year will not be paid in lieu and may be lost, unless there are exceptional circumstances. Holiday entitlement during absence from the Company If an employee is on ordinary maternity or adoption leave, he or she will continue to accrue holiday at his/her usual rate of entitlement. The employee will also accrue paid bank or public holidays. If an employee is on additional maternity or adoption leave, he or she will accrue holiday at the rate of 20 days per year, inclusive of bank or public holidays. If an employee is on sick leave, he or she will continue to accrue holiday at his/her usual rate of entitlement, for as long as the employee is in receipt of full or half sick pay. For any unpaid sick leave, holiday will accrue at the rate of 20 days per year, inclusive of bank and public holidays. November 2004 For more information or guidance This information sheet is part of the South London CVS Partnerships employment manual. Community Links Bromley is a membership of the partnership. The manual is designed for use by local voluntary and community organisations. We provide information, guidance and signposting on all aspects of running a voluntary and community organisation. For more information, see our website at www.communitylinksbromley.org.uk. Peter Dyer, Head of Organisational Development tel: (020) 8315 1917 fax: (020) 8315 1924 email: Peterd@communitylinksbromley.org.uk     Community Links Bromley Information Sheets Community House, South Street, Bromley BR1 1RH Tel: 020 8315 1900 Fax: 020 8315 1924 Email:  HYPERLINK "mailto:admin@communitylinksbromley.org.uk" admin@communitylinksbromley.org.uk Web: www.community&();: L G L  ķweP8P.hfirhfir6>*CJOJQJ^JaJmH sH (hfirhfirCJOJQJ^JaJmH sH #hfirhfir>*CJOJQJ^JaJ#hfirhfir;CJOJQJ^JaJ hfirhfirCJOJQJ^JaJ#hfirhfir5CJOJQJ^JaJhfir5OJQJ^Jhfir56CJOJQJhfir5CJ OJQJ^Jh#t5CJ OJQJ^Jhfir5CJOJQJ^JaJ#h#th#t5CJOJQJ^JaJ();  9 : L Y $Ifgdd"Cgdfirgdfirgdfir $gd# hHHY Z [ \ {{ $Ifgdd"Czkd$$Ifl0 d  t0644 la\ ] ^ _ {{ $Ifgdd"Czkd$$Ifl0 d  t0644 la_ ` a b {{ $Ifgdd"Czkd$$$Ifl0 d  t0644 lab c d e {{ $Ifgdd"Czkd$$Ifl0 d  t0644 lae f g h {{ $Ifgdd"CzkdH$$Ifl0 d  t0644 lah i j k {{ $Ifgdd"Czkd$$Ifl0 d  t0644 lak l m G H W c zzzzzzzgdfirgdfirzkdl$$Ifl0 d  t0644 lac q  M12pq_` gdfir # p@ P gdfirgdfirgdfir M2p *+389mLV.z׏hhWF hf}h&CJOJQJ^JaJ hpfh&CJOJQJ^JaJ#hfirhfir>*CJOJQJ^JaJ)hfirhfirB*CJOJQJ^JaJph hfirhfirCJOJQJ^JaJ#hfirhfir5CJOJQJ^JaJhfir5CJOJQJ^JaJ+hfirhfir5CJOJQJ^JaJmH sH (hfirhfirCJOJQJ^JaJmH sH &hfirhfir6>*OJQJ^JmH sH `  *+238dhgdfirgdfirgdfir # p@ P gdfir & F # p@ P gdfir89mn6778<hjkmnpqsgdfgdyegdf}gdK$gd&gdf}dhgdfirgdfir.678"$(*ijraP?P.?P. hfhyeCJOJQJ^JaJ hfh91CJOJQJ^JaJ hfh&CJOJQJ^JaJ hfhrCJOJQJ^JaJ hfhf}CJOJQJ^JaJ hrh&CJOJQJ^JaJ hrhf}CJOJQJ^JaJhfCJOJQJ^JaJ hf}hf}CJOJQJ^JaJhK$CJOJQJ^JaJh&h&CJOJQJ^J hf}h&CJOJQJ^JaJhhCJOJQJ^JaJ*9;<CJghiklnoqr  Z \ !!!甆|pdQ%jh&h&OJQJUmH sH h&OJQJmH sH h# OJQJmH sH hh&h&OJQJmH sH h&h&OJQJmH sH hd"Cjhd"CU(hfh&CJOJQJ^JaJmH sH  hfhyeCJOJQJ^JaJhfCJOJQJ^JaJ hfhfCJOJQJ^JaJ hfh&CJOJQJ^JaJstZ \ !HHHHHHHgdfgd& $dNgd# &dPgd#  !!!!!"HHHHHHHֶ(hfh&CJOJQJ^JaJmH sH h&hd"ChUh&h&OJQJmH sH  h&h&0JOJQJmH sH %jh&h&OJQJUmH sH +jh&h&OJQJUmH sH  linksbromley.org.uk 21h:p# / =!"#$% $$If!vh5d 5#vd #v:V l t065d 5$$If!vh5d 5#vd #v:V l t065d 5$$If!vh5d 5#vd #v:V l t065d 5$$If!vh5d 5#vd #v:V l t065d 5$$If!vh5d 5#vd #v:V l t065d 5$$If!vh5d 5#vd #v:V l t065d 5$$If!vh5d 5#vd #v:V l t065d 5DyK #admin@communitylinksbromley.org.ukyK Tmailto:admin@communitylinksbromley.org.uk8@8 &Normal_HmH sH tH L@L & Heading 1$@&5CJOJQJmH sH V@V fir Heading 3$<@&5CJOJQJ\^JaJJ@J & Heading 4$<@&5CJ\aJN@N & Heading 5 <@&56CJ\]aJH@H & Heading 6 <@&5CJ\aJF`F fir Heading 7 <@& CJaJtH DA@D Default Paragraph FontRi@R  Table Normal4 l4a (k(No List4@4 &Header  !4 @4 &Footer  !6U@6 & Hyperlink >*B*phJ();9:LYZ[\]^_`abcdefghijklm  GHWcq M1 2 p q _ `     *+2389mn6778<hjkmnpqstb000(000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00000000000000000000@0@0@0@0@0@0@0@0@0h@0@0@0@0@0@0@0@ 0@0@ 0000000000000000000000000000X00000000@0y00@0y00@0y00@0y00@0@0@0@0@0@0y00000TT9:LYZ[\]^_`abcdefghijklm  GHWcq M1 2 p q _ `     *+2389mn678{00{00{00{00{00{00{00{00{00{00@0  {00{00@0{00{00@0 {00{00@0 {00{00@0 {0 0{0 0@:  {0 0{0 0k@on0 - {00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{00{0 0{00P{00 ::!!!$ .*!H "Y \ _ b e h k c `8sH!H$X8@0(  B S  ?3X4X&5X6X"7X 8XZ9X|3:9*urn:schemas-microsoft-com:office:smarttagsplacek*urn:schemas-microsoft-com:office:smarttagsaddress0http://www.5iamas-microsoft-com:office:smarttagsh*urn:schemas-microsoft-com:office:smarttagsCity0http://www.5iamas-microsoft-com:office:smarttagsn*urn:schemas-microsoft-com:office:smarttags PostalCode0http://www.5iamas-microsoft-com:office:smarttagsi*urn:schemas-microsoft-com:office:smarttagsStreet/http://www.5iantlavalampft-com:office:smarttagsV*urn:schemas-microsoft-com:office:smarttags PersonNamehttp://www.microsoft.com dj / 9  hhjjkkmnpqst '<Ahhjjkkmnpqst33333.68ghhjjkkmnpqst 0) .] v=yB PQ'T琪J=- % 3۰Epl7 Z =][1V`Hdmhhh^h`OJQJo(hHh88^8`OJQJ^Jo(hHoh^`OJQJo(hHh  ^ `OJQJo(hHh  ^ `OJQJ^Jo(hHohxx^x`OJQJo(hHhHH^H`OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHhhh^h`OJQJo(hHh88^8`OJQJ^Jo(hHoh^`OJQJo(hHh  ^ `OJQJo(hHh  ^ `OJQJ^Jo(hHohxx^x`OJQJo(hHhHH^H`OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hH hh^h`OJQJo(h^`OJQJo(hHh^`OJQJ^Jo(hHohpp^p`OJQJo(hHh@ @ ^@ `OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHohPP^P`OJQJo(hH hh^h`OJQJo(hh^h`OJQJo(hH^`OJQJ^Jo(hHopp^p`OJQJo(hH@ @ ^@ `OJQJo(hH^`OJQJ^Jo(hHo^`OJQJo(hH^`OJQJo(hH^`OJQJ^Jo(hHoPP^P`OJQJo(hH hh^h`OJQJo( hh^h`OJQJo(h^`OJQJo(hHh^`OJQJ^Jo(hHohpp^p`OJQJo(hHh@ @ ^@ `OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHohPP^P`OJQJo(hHhhh^h`OJQJo(hHh88^8`OJQJ^Jo(hHoh^`OJQJo(hHh  ^ `OJQJo(hHh  ^ `OJQJ^Jo(hHohxx^x`OJQJo(hHhHH^H`OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hH J=-yBZEpl7=][0) PQ'] Hd% 3                            /                          ! 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